Guide: Completing VQB5 Registration; for Primary Site Administrators & Multi-Site Administrators

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VQB5 2024-2025 Registration

For Primary Site Administrators, including Family Day Home Providers and Multi- Site Administrators who are also a Primary Site Administrator

Section Overview

• Section A: Log in to LinkB5
• Section B: Complete Pre-Registration Steps
• Section C: Complete the 4-Step Registration Flow

Section A: Log in to LinkB5

1. Find your VQB5 registration invitation email.
2. Log in to LinkB5. For additional support on creating a password, logging in, or resetting your password, see the “Log In to LinkB5 or Reset Your Password” guide.

Section B: Complete Pre-Registration Steps

Primary Site Administrators (PSA) are required to complete the Pre-Registration steps before any other Site Administrator can log in to LinkB5. If you are a Multi-Site Administrator, you must complete the Pre-Registration steps for each site for which you are the PSA before additional Site Administrators can log in at each site.

Review and Answer Site Eligibility Questions

• Answer the VPI funding and click on “Next”
  • If you answer No:
    • Move on to Answer the Four Additional Screener Questions step.
  • If you answer Yes:
    • Move on to the Review and Accept the Assurance Agreement step.

Answer the Four Additional Screener Questions, If Applicable

• Answer all questions and click on “Next.”
  • If you answer No to one or more of the screener questions:
    • You will be logged out of LinkB5.
  • If you answer Yes to all questions:
    • Move on to the Review and Accept the Assurance Agreement step below.

Review and Accept the Assurance Agreement

• Review the Assurance Agreement. Click on “Accept” to proceed.

Grant Access to Regional Leads

• If you have not previously granted access to your site(s) to your Region Leads, a pop-up will appear. Review and select “Skip” or “Grant Access”.

You are now ready to begin the 4-Step Registration Flow.

• If you are a Multi-Site Administrator, see the next step (below).
• If you are not, skip to Section C and Complete the 4-Step Registration Flow.

For Multi-Site Administrators Only

• Review the instructions pop-up. Click on “Next” to continue to your Dashboard.

• From your Multi-Site Dashboard, begin the 4-Step Registration Flow at your first site.
  • Click on the “Actions” button.
  • Select “Start Registration” for the sites to which you are assigned Primary Site Administrator.

Once you have completed the 4-Step Registration Flow for your first site, you will return to that Site’s Dashboard. Click the “Home” tab to return to your Multi-Site Dashboard and repeat the above steps for each additional site to which you are assigned as a Primary Site Administrator.

Section C: Complete the 4-Step Registration Flow

All four steps of the VQB5 Registration must be completed for a site before any Educators at that site can log in to LinkB5.

Step 1: Complete Your Site Administrator Profile

• Complete all fields (a partial preview is below). The form will not save if the required fields (marked with a red *) are not filled out.

• At the bottom of the page, click on “Continue” to set up the Site Profile or “Save for Later” to save your progress and log out.

• If you select “Save for Later”, review the confirmation and click on “Cancel” or “Ok”.

You will receive an email to confirm that you have completed your Site Administrator profile. The confirmation will be sent to the email address you used to log in to LinkB5.

Step 2: Complete Your Site Administrator Profile

• Complete all fields (a partial preview is below). The form will not save if the required fields (marked with a red *) are not filled out.

• At the bottom of the page, click on “Continue” to add and verify educators and assistants or “Save for Later” to save your progress and log out, or “Back” to return to Complete Your Site Administrator Profile.

Step 3: Add and Verify Educators and Assistants

If your site registered in LinkB5 last year, a list of your previous Educators will appear in the Educators/Assistants list. If not, your list will be blank.

• To add: Click on “Add New Educator/Assistant”.
• To edit: Click on the pencil icon next to existing Educators and Assistants.
• To delete: Click on the trash can icon to delete Educators or Assistants who are no longer at your site.
• To continue: Click on “Save for Later” or “Complete”

To Add/Edit:

• Click on “Add New Educator/Assistant” to add or the pencil icon to edit.
• Fill out or edit all fields.
• Click on “Save” to save the Educator or Assistant or “Cancel” to return to the previous screen. The form will not save if the required fields (marked with a red *) are not filled out.

If you see an error message that the “email address is already in use,” contact the LinkB5 Hotline for assistance (see contact information at the end of this document).

To Delete:

• Click on the trash can icon.
• Click on “Delete” to remove the Educator or Assistant or “Cancel” to return to the previous screen.

To Continue:

• Click on “Save for Later” to save progress and log out, “Back” to return to Step “Complete the Site Profile,” or “Continue” to proceed to Add/Verify Classrooms.

Step 4: Add and Verify Classrooms

If your site registered in LinkB5 last year, a list of your previous Classrooms will appear in the Classrooms list. If not, your list of classrooms will be blank.

• To add: Click on “Add New Classroom”.
• To edit: Click on the pencil.
• To delete: Click on the trash can icon to delete Classrooms that are no longer at your site.
• To continue: click on “Save for Later” or “Complete”.

To Add:

• Type in the Classroom name.
• Click on the pencil icon to start the Classroom Profile page.

• Complete all fields (a partial preview is below).
• Click on “Save” to continue. The form will not save if the required fields (marked with a red *) are not filled out.

To Edit:

• Click the pencil icon next to the existing classroom to open and edit the Classroom Profile page.

• Edit fields.
• Click on “Save” to continue. The form will not save if the required fields (marked with a red *) are not filled out.

To Delete:

• Click the trash can icon to delete a classroom that is no longer at your site.
• Your site MUST have at least one classroom added for you to complete VQB5 Registration.

To Continue:

• Click on “Save for Later” to save progress and log out.
• Click on “Back” to return to the “Add and Verify Educators and Assistants” step, or
• Click on “Complete” to complete your site’s VQB5 Registration and return to your Dashboard.

For Multi-Site Administrators ONLY

• Once you have completed the 4-Step Registration for your first site, you will return to the first site’s Site Dashboard.
• Click the “Multi-Site Admin” button to return to your Multi-Site Dashboard.
• For each additional site to which you are assigned as Primary Site Administrator, click the “Actions” button and select “Start Registration.”

Need Technical Help? Contact LinkB5 Support Team

• Live Chat: Available on the LinkB5 website
• Phone: 1-833-554-6525
• Email: linkb5support@virginia.edu